Meeting and Training Rooms

Meeting, Training & Consulting Rooms

  • Ideally located in central Wales
  • Simple hourly rate with discounts for voluntary and local organisations
  • Free parking nearby
  • Delicious lunches with local produce on request
  • Unlimited Fairtrade coffee, tea and biscuits
  • Large screen for Skype, computers and Wifi

Meeting Room 

A delightfully light and airy room for meetings and training for up to 15 delegates.

Laid out in Board room style but can be re-arranged to suit your requirments

Our room hire rate includes:

  • Large screen
  • Induction loop
  • Flip chart, pens, paper
  • Wi-Fi
  • Chilled mineral water
  • Telephone with outside line


Consulting Room 

Suitable for one-to-one consultations or as an additional ‘breakout’ space. 

Rooms are adjacent in the first floor, with a lift which accomodates a wheelchair

We can provide fairtrade tea, coffee and biscuits and a delicious buffet lunch made at our local deli, The Wild Swan. 

Alternatively you may bring your own refeshments or lunch.

The Arches is situated in the middle of Rhayader adjacent to the town clock.

Free parking is available 100m away at the Smithfield Market yard, except on market days (Tuesdays).
Alternative Free parking is at Cwmdauddwr (a short walk away) or for a small fee in the Town Car Park (150m).

2019 Tariff 

Meeting Room 

Hourly Rate

Suggested maximum delegates: 15


Discount for voluntary & local organisations & block bookings


Consulting Room 


Consutaions for up to 3 people 


Weekend rate – all rooms




Buffet Lunch

     £6.50 per person

Tea  and  Filter Coffee (Fairtrade)

& Biscuits

£2.25 per person (unlimited)

Service charge for bringing own refreshments  £5 per booking

TO BOOK CONTACT US ON 01597 810921


Terms & Conditions for Meeting and Training Facilities

  1. Bookings will be held provisionally for 14 days.  If confirmation in writing (or via e-mail) is not received within this time, the booking will be cancelled.  
  2. In the event of cancelling within 48 hours of the booking, 50% of the booking fee will be charged.
  3. The organiser will be responsible for ensuring the accuracy of the terms of the booking and that all information is communicated in a timely manner.
  4. An estimate of the number of delegates must be indicated at the time of booking and confirmed within 2 working days of the event. 
  5. Smoking is not allowed on the premises.
  6. Unless otherwise agreed, all quotations of price will be valid for twenty-eight days from the date of quotation. 
  7. The Arches will invoice the organiser for all charges directly after the conclusion of the event.  The organisers will pay the invoice within twenty-eight days of the date of the invoice. Payment of the invoice may be made by cash, BACS Transfer, or cheque drawn on a UK bank payable to Rhayader & District Community Support Ltd.
  8. If the organiser fails to make payment on the due date then procedures for collection of the debt will be started.
  9. The Arches must be advised and give their consent before any special events, e.g a party, may be held on the premises.
  10. The Arches does not accept any responsibility or liability for the loss or damage to articles left on its premises and grounds and accepts no responsibility for personal injury to delegates, visitors or guests whilst on or in The Arches community support’s property unless caused by the acts or omissions of The Arches community support or its staff.
  11. The organiser shall be liable for any damage caused to The Arches property, contents or grounds by its delegates, agents or employees and shall reimburse to The Arches community support upon demand all costs incurred as a result of any such damage, expenses and losses.
  12. The organiser will ensure that all delegates acquaint themselves with the fire evacuation procedures adhered to by The Arches. After any emergency evacuation, the organiser shall hold a roll-call to ascertain if all delegates are present and provide the The Arches community support Fire Officer with the names of any missing delegates.

     13. If the presenter or a delegate has special needs, please contact us prior to the date in order for us to accommodate these needs. We are also happy to accommodate guide dogs.  

No terms of this contract will be varied without The Arches community support’s written agreement.


The Arches

Rhayader & District Community Support

West Street, Rhayader, Powys. LD6 5AB

( 01597 810921)